VeriClock

• Secured by an optional security PIN, employees can be verified in part by their caller ID as well as by using voice reports to later verify their voice. The employees' clock in data is available in real-time to employers.
• Like all other access points, employees have the ability to clock in by phone, starting their day in the field, and clock out by the web back in the office, or vice versa.

• Like all other access points, employees have the ability to clock in by phone, starting their day in the field, and clock out by the web back in the office, or vice versa.
• Useful for safety, liability and verification purposes, an optional GEO tagging feature allows employers to verify their employee locations at clock in/out time. Employee clock in/out locations will be visible on a simple map view from within the management interface.

• All data is immediately available for supervisors to see. Employee locations can be verified by the IP address of the computer they use.
• For businesses that have multiple employees clocking in from the same computer or device, an auto-logout feature can be set-up to expedite the clock in/out process and make sure employee data is kept private.
• Like all other access points, employees have the ability to clock in by phone, starting their day in the field, and clock out by the web back in the office, or vice versa.

• For system access by phone, we record the caller ID of the phone used to make the call. Supervisors can configure the system to require employees leave voice reports when accessing the system. Using their web browser or smart phone, a supervisor can listen to the reports and download an MP3 recording for company records.
• If clocking in/out is done via mobile web on a smartphone, supervisors have the option of recording the GPS co-ordinates of the location where the user clocks in/out. A map view is tagged with the clock in/out location and is available for viewing any time, anywhere.
• When employees clock in/out of the system by web, their connection IP address is recorded in real-time and attached to the event for later viewing.
• In addition to these features, time cards cannot be deleted permanently. Employers can search a complete list of deleted time cards. While events may be edited by managers and employees with permission, a complete history of all edits are stored indefinitely for future review. This safe guards against accidental edits and deletes, as well as any inappropriate or unapproved edits.
• Once again, the simple act of clocking in and out in real-time and avoiding trying to remember important information days or weeks later is the single biggest improvement companies can make to improve the accuracy of their labor data.

Mitigate Time Disputes

• Review time cards, raise any issues and communicate through a simple messaging system to resolve them. Once it is agreed that the time card is correct, both employee and manager sign, creating a permanent digital record which can be viewed or printed any time.

Comply with Labor Regulations

• Certain jurisdictions and types of employment require keeping detailed time records and having employees sign off on their timesheet before being paid.

Automatic Signature Requests

• Configure the system to automatically generate and request a signature from employees on a weekly basis.

Paper Option Available

• Digital signatures eliminate the need to print, sign and store paper time cards. However, in the event employees or managers cannot sign on a computer or mobile device, or if a paper record is desired, the time cards with blank spots for signatures can be printed.

• Employees who have a tendency to fudge timecards quickly realize those days are gone with a system that records and reports data in real-time. The irreversible decision to fudge or cheat must be made in real-time and the benefit of plausible deniability previously experienced with manual timesheets, "oops, I made a mistake", is removed. One cannot “accidentally” record extra time worked anymore.
• For supervisors, our Activity View page contains the most useful and up to date information on their employees. It shows who clocked in, when, on which job or site, how they clocked in, along with verification data like caller ID, voice reports, IP address, and even their location on a map.

Track Job Progress

• Snapping before, during and after photos of your work allows you to better demonstrate job progress both internally and to clients. Employees can take notes or photos and attach them to their daily shifts.

Employee Expense Management and Vehicle Use

• Have employees take a photo of job related expense receipts and admins can appropriately reimburse. A quick photo of an odometer can provide undisputable evidence of work related vehicle use.

Manage Liability

• Never again will damage or lost property be misattributed to your crew with permanent timestamped photo-records of your job sites. As part of a safety check, team members can take photos of safety rigs and gear to document that everything was setup and done correctly and by the book.

Additional Employee Location Verification

• Have your crew take photos as part of their start of day routine. In doing so, there will be a timestamped and geotagged photos that can be scrutinized later if need be.

Video Supported

• Crews can take short videos instead of photos. Often this is a much faster and preferred way to document the state of a job site before and after the days work.

• Email notification alerts for all clock in/out activity can be set up for one, some, or all employees. Quite often there will be an employee or two that a manager wants to keep his eye on and receiving real-time email alerts of their work activity is key.
• In addition, alerts can be set up to detect the most common types of errors employees make – forgetting to clock in at the beginning of the day, or forgetting to clock out at the end. Properly configured, our “TimeGuard” feature will detect if an employee is clocked into the system when they aren't supposed to be, and will auto-clock them out. Supervisors will be notified of the error by email. Until they correct the time card, the employee’s hours will be defaulted to zero for that shift and any report that is generated will carry a warning about uncorrected "Time Guarded" shifts.

• With VeriClock, easily create job or project codes and have your employees tag their shifts with them. With custom data gathering, some companies go further and add second and third tier job codes to track tasks, expenses or inventory.
• This allows supervisors the ability to run up-to-date reports on job costing at any time. If things are not going as planned on a project, supervisors can make appropriate adjustments to their workforce as needed before the project is complete. This can also be a valuable estimating tool for certain companies, as you can quickly compare the job costs of similar past projects with the press of a few buttons.

• Managers are assigned to groups and receive access to view and edit clock in/out data for only the employees in their group. With a large number of crews, this allows each manager or crew chief to view and administer only their employees, while company administrators can still view the entire companies employee data. Reports, job costing, and payroll can be done on specific groups in order to provide further insight into company resources.
• In addition to simple organization and division of managerial roles, the grouping of employees can be combined with custom data gathering to collect and store different data from different groups. Cashiers can data enter register balances, drivers can record vehicle mileage, and sales people can record expenses. Combined with the other features of VeriClock, grouping can be a powerful tool.

• Text data can be optionally gathered as well. This supplements the built in text reporting for web and smartphone workers allowing additional, specific data to be gathered.
• Custom lists can be set up and employees asked to pick an entry. This is useful for companies wanting second or third tier job codes and businesses that wish to attach invoice numbers to shifts for more detailed billing purposes. Common usage is to utilize job codes to track customers and to create a custom list to track how their time is spent on each customer account. This simple act can go a long way when encountering billing disputes with customers.
• We recognize that all companies have unique metrics that they would like to monitor, but often don’t because it is time consuming and cumbersome to do so. VeriClock offers the ability to easily customize the key data you want to track and to harvest it during the simple process of clocking in and out.
• Set up the system to record numeric data. This is great for recording employee mileage, worker meal breaks, or even the number of widgets made on a shift.

• Payroll reporting allows you to quickly see your current or past payroll obligations. Export to numerous formats and integrate into your accounting or payroll platform to save you time and eliminate errors.
• Job costing reports allow employers and managers to track their costs in real-time. Past experience and testimonials from our customers indicate this is one of the best ways to keep project costs on track and under control.
• Need a special type of report? If VeriClock's reporting capabilities don't generate the metrics you need, send us feedback or contact us and let us know. We are always looking for ways to help our customers and enhance our feature set.
• Whether you are after a standard payroll report, job costing report or a very specific report, your data is available for export 24/7 in a variety of formats.

• If payroll integration of your labor data is something that is of interest to you, please contact us and let us know what software you are using and what version. It is our goal to compliment your existing business systems, and we will make every effort to make sure your data can be integrated with your accounting software.

• We recognize that while most companies share certain basic things in common, all companies have specific things they do that are unique to them. So, if you have a specific need for a unique feature, please contact us or send us some feedback and tell us more. There is a good chance we may have a solution already built for you, or we may have a previous custom solution that can be slightly tailored to meet your needs.

• The ability to scale up or scale back is becoming increasingly important for businesses. With VeriClock, you can add and remove employees and jobs from the system in seconds as your company grows or down sizes - great for seasonal businesses or companies that occasionally bring on extra temporary help.

• In addition to the significant savings realized by accurately recording clock in and out times, companies also save money by eliminating unnecessary data entry and the numerous errors that accompany it.
• The calculation of manual, hand written timesheets can be a burdensome task for your office/payroll staff. Imagine a company with 50 employees who each work 10 days in a bi-weekly payroll period. That's 500 time sheets with an in time, an out time, and a total of hours worked per day; a total of 1500 bits of information must be tabulated manually. The American Payroll Association studies put the error rate in this area alone at 2% of total payroll*. Our system eliminates this manual step entirely. It then continues to save administrators significant time with access to instant and accurate labor data, which can be used for such things as payroll reports, job-costing reports, invoicing, estimating, and any number of other uses.

*American Payroll Association Payroll Performance Study

• Similarly, there is no additional hardware to buy. Our system utilizes a company's existing cell phones, land lines, and computers with Internet access. You do not have to worry about purchasing and maintaining magnetic card readers, key fobs, or finger/palm scanners. Simply start the free 30 day trial and test-drive our system with equipment you already have on hand.

• VeriClock is also very quick to deploy. The essential set up can be done in minutes, so you can start saving time and money immediately. Instructions cards can be handed out to employees, and clocking in is as simple as making a phone call or checking your email.
• If you do need help getting set up or using some of the more advanced features of the service, you can arrange a specific time for our support staff to contact you and walk you through a demo. We will help you get started with the fully functional free trial and help configure your account settings for your specific company needs.